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Plan My Event

Webinar Project

Management Services

GET STARTED

Make your webinar production a smooth operation.

Our specialized team does the work so your

webinars run without a hitch.

HOW IT WORKS

Four webinar project management stages

Kickoff

Review who owns what, outline key production milestones, and establish deadlines. This level sets expectations and has everyone work in concert.

Prep

Collaborate with marketing on the registration process; create the webinar room environment; and work with speakers to ensure they are technically ready and properly rehearsed.

Go Live!

This includes all the day-of prep and execution. We attend to all of the details--production, moderation, support, hosting, and more--so your presenters can focus exclusively on presenting.

Recording & Reports

Deliver all of the details on registrant and attendee activity, and professionally edited and host the on-demand recording.

THE BENEFITS

Take away the complexities
of webinar project management

From an attendee’s standpoint, a webinar appears easy: Open an invitation, register, and show up.

From an internal operations standpoint, there are many areas to manage.

Planning & Preparation

Webinar Marketing

  • Learn the best practices for the timing and tactics of a webinar campaign.
  • Decisively track the effectiveness of each marketing link.

Webinar Registrations

  • Showcase a custom-designed registration portal branded to your company's specifications.
  • Access up-to-the-moment reports.

Webinar Platform

  • Rely on the world-class webinar platform we provide.
  • Utilize interactive tools to increase audience engagement.

Webinar Room Preparation

  • Gain editorial insights into designing a presentation for an online audience
  • Design multiple webinar room layouts for a dynamic experience.

Webinar Rehearsals

  • Conduct tech checks of each speaker's Internet, audio, and video.
  • Practice within the webinar room to finalize the timing and vision.

Webinar Backup Procedures

  • Have in place emergency procedures for predictable contingencies.
  • Relay each person's specific backup protocol.

Going Live

Webinar Prep Hour

  • Run the team through the preparation checklist to make sure they are ready.
  • Test and adjust all of the audio, video, and interactive elements.

Webinar Moderation

  • Have the talent to infuse the event with energy.
  • Allow the speakers to focus on presenting with an expert moderator.

Webinar Production

  • Operate the dynamic elements of the webinar room.
  • Provide technical support to the speakers during the event.

Webinar Engagement

  • Follow best practices for engaging attendees and soliciting interactions.
  • Lead smooth Q&A sessions with vetted and prioritized questions.

Webinar Support

  • Provide prompt, dedicated, and branded support to attendees.
  • Allow attendees to reach support via phone or chat.

Reports & Recordings

Live Webinar Reports

  • Get reports on all registrant and attendee activity.
  • Receive highlights of the actionable activities.

Webinar Recordings

  • Have a high-quality, professionally edited recording.
  • Work from different recording sources to obtain the best product.

On-Demand Hosting

  • Leverage a streaming platform that works across devices.
  • Enjoy long-term hosting and the ability to store multiple recordings.

On-Demand Reports

  • Gate each recording to continually generate leads.
  • Receive hourly or daily reporting on all on-demand activity.

Webinar Integrations

  • Push all live and on-demand webinar data into your CRM.
  • Customize the integration to your team's specifications.

GETTING WEBINAR PROJECT MANAGEMENT SERVICES RIGHT

Owning the Process

 

We understand the importance of ensuring the quality of each webinar component and the importance of all of the components coming together in harmony.


We operate from numerous fine-tuned timelines and checklists to deliver outstanding webinars time and again.


Putting Others First


The value of putting the needs of the audience and the presenters first allows us to run smooth events in a way that best serves others.


The audience can enjoy the event when the marketing matches the presentation, the room offers engagement tools, the tech support is prompt and accessible, and the technology works in a straightforward manner.


The presenters can excel when they have comfort with the technology, timeline, and rehearsed materials.

 

Navigating the Dangers

 

Errors and emergencies can happen. However, we have planned for them. We have done that by testing webinars for their weak points and trouble spots, and by learning from the experience of running thousands of events.


We operate from numerous fine-tuned timelines and checklists to deliver outstanding webinars time and again.

HOW TO BEGIN?

Contact Rally Point Webinars today for webinar management services

GET STARTED

Submit your info for a demo or for answers to your questions to get started! With our years of experience in the industry, we have the tools and skills needed to make your webinar a success.

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